Making Hosting Simple


Standard Event Times

5:00 PM           Friday Happy Hour and heavy appetizers

7:00 AM           Coffee ready Saturday and Sunday mornings

9:00 AM           Saturday Breakfast

5:00 PM           Happy Hour on Saturday (no appetizers)

6:00 PM           Saturday Dinner

8:30 AM           Sunday Breakfast


Hosting Duties

  • Determine meals for Saturday and Sunday
  • Distribute schedule of events, with times, and food assignments to all attendees at least one week prior to rally.
  • Set-up coffee pot (or assign to an attendee) on Friday and Saturday evenings on timer
  • Purchase and cook “main” meals (see alternatives below)
  • Coordinate set-up and clean-up (this is a group effort). ALL trash must be deposited in appropriate trash containers after meals, especially if utilizing an outside facility where trash or left-overs may be attractive to animals.



Saturday AM   Hearty breakfast. Assign tasks and meal items in any manner.

  • Breakfast casseroles can be assigned in lieu of host preparing breakfast
  • Turkey sausage, scrambled eggs, fruit, yogurt, Danish, pancakes, orange juice, etc., are typical food assignments

Saturday PM Options

  • Main course prepared by hosts with sides assigned
  • Pot luck (can be themed or not)
  • Salad bar, taco bar, baked potato bar, soup night, chili cook-off, etc.

Sunday AM

  • No cooked items. Pastries, bagels, yogurt, granola, fruit, hard-boiled eggs peeled and cut in half


Expenses (receipts required)

Hosts are not assessed a rally fee

Expenses will be reimbursed up to a maximum of $15 per rig


Approved Expenses

Cost of food for main courses

Coffee and bottled water for coffee


Cleaning supplies such as sponges, paper towels, dish soap (recommended that these be purchased at the 99-Cent Store or the Dollar Store)


Non-approved Expenses

Coffee extras, such as cream, sugar, stir sticks, cups, cutlery, plates, napkins, serving utensils


Additional tools you might find helpful: